Email Organization: What Email Folders Should I Have?


Email has become a part of our daily life. We use it to communicate with co-workers, customers, and family. However, with so many emails to respond to, it can be hard to organize them correctly.

To make sure you respond to emails correctly, you need to have the correct email organization. If you want to improve the way you manage your emails, you need to learn what email folders are and which ones to use.

Read to find out what email folders you need and what you can do to improve your email organization.

Reading/Newsletter Subscriptions


It is a good idea to set up a few email folders to save your Reading/Newsletter subscriptions. Having specific folders for your newsletters will make it easier to find what you are looking for and keep your inbox organized.

One folder could be labeled “ARCHIVE” to store newsletters that are no longer relevant, or you’ve already read. Another could be called “CURRENT READING,” to hold your subscriptions that you’re actively engaged in.

You may also want to create a folder for “AUTO-SEND,” which is for newsletters that are sent out daily or monthly. Finally, keep one folder dedicated to “OTHER” for the occasional newsletters from random authors you may encounter.

Receipts/Orders/Invoices or Bills/Statements

Many of us assume that it makes sense to have dedicated email folders for Receipts, Orders, Invoices, and Bills/Statements. This is an effective way to keep track of all past and present financial matters.

Having these folders will help you stay organized and manage your finances. You can easily monitor incoming and outgoing payments and make sure payment is taken care of before due dates.

Furthermore, having these folders allows you to quickly search for and access documents that you need with just a few clicks. Receipts and Orders can be filed by month or year, while Invoices and Bills/Statements can be filed by creditors or suppliers. This system allows for an easy and convenient system to keep track of all financial matters.

Waiting For

When it comes to organizing emails, it is important to create a system that will help you keep track of everything. Having a few email folders designated for specific types of emails can make your life a whole lot easier.

A “Waiting For” folder should be one of the first folders you create. This folder should be used for emails that require action on your part. This could include emails that you need to reply to, follow up on, or prompt a response from the sender.

By organizing emails into a “Waiting For” folder, you can easily keep track of emails that still need action or response from you. This helps you to stay organized and on top of all your tasks.

Review Folder

A “Review Folder” is an excellent way to organize your email and make sure that important information and messages don’t get lost. The Review Folder should contain all emails that you want to review or reference at a later date.

This includes emails from important customers, colleagues, event reminders, and any other emails that need to be referenced. The folder will help keep track of emails that require additional action or research.

Additionally, emails that need to be followed up on or completed at a later date are excellent candidates for this folder as well. Overall, the Review Folder is a great way to ensure that important emails are not forgotten and can be easily accessed when needed.

Projects Folder

A Projects Folder is an essential folder for users to set up, as it helps to keep emails related to various projects organized in one place. This allows users to quickly and easily locate emails related to a particular project without searching through other folders.

This folder should be divided into subfolders that are labeled by project name. This helps to prevent emails related to various projects from becoming mixed together and allows users to access emails related to a specific project.

Furthermore, users should regularly delete or archive emails in the Projects Folder to keep the folder clutter-free. There is also an email inbox cleaner software that you can use to do this. With the help of a Projects Folder, users can easily manage their emails and keep their inboxes organized.


For those that use email regularly, setting up notifications folders to organize email notifications can be a helpful way to keep emails organized. This type of folder would include emails sent by websites, companies, or applications to notify one of an update or event.

This could include shipment tracking numbers, bank account alerts, promotional offers, password reset links, calendar reminders, or anything else that one is subscribed to for notifications.

Notification folders provide an effective way to organize emails so that they are easier to find and avoid being inadvertently deleted. Choosing which emails to forward to the notifications folder may require trial and error to ensure all needed notifications are received and not lost in the mix of daily emails.


An important folder is crucial for managing emails efficiently. To make sure important messages don’t get lost in the mix, it’s best to create a separate folder for them. This folder should be kept separate from other folders like the inbox, spam, or trash.

The folder should be titled “Important” or something similarly obvious so it’s easy to locate. All messages labeled as important should be moved into this folder so that they’re easy to find.

Depending on the frequency of the emails you receive and the topic, you might consider creating subfolders within the important folder to organize them further.

This will help you find messages quickly and easily. Moving important emails into this folder will also keep your inbox uncluttered. An important folder is an essential tool for staying organized and reducing clutter in your inbox.

Learn What Email Folders Can Help With Organization

An organized inbox can make life easier and help you stay on top of your emails. Develop a streamlined system of folders to keep your emails organized. At least consider making folders based on topics, senders, old and new emails, and type of response.

With an organized system of email folders, finding important emails and responding to them quickly will become a breeze.